Feedback Mechanism
Toolkit Home | Phase 1 | Phase 2 | Phase 3 | Phase 4 | Phase 3 Action Steps
Just conducting process evaluation is not useful without a mechanism to learn and improve from the results of the evaluation.
In this step, a process is established for: 
​
-
Communicating, discussing, and acting upon key findings from the implementation process
-
Sharing implementation process data with stakeholders.
Tools to use during the Feedback Mechanism phase:
Implementation Meeting Agendas
The model for implementation involves small and rapid tests of change of implementation strategies using PDSA cycles. To manage these cycles effectively, both the implementation teams and implementation support teams need to have structured processes for data review and test cycle planning. These agendas are templates that implementation and implementation support teams can adapt to their own use.
Who should use Meeting Agenda?
Any team working on an implementation project will find value in the Weekly Implementation Team Huddle Meeting Agenda, though they may need to adapt it to meet the needs of their project. The Implementation Support Bi-Weekly Coaching Call Template is specifically designed for teams working with an implementation science support team.  ​
​
How does the tool help with Implementation?
The weekly implementation team huddle meeting agenda helps team review progress on specific implementation targets and make decisions on future action. The Implementation Support Bi-weekly Coaching Agenda allows for the implementation coach to quickly walk through teams current activity and provide feedback. 
​
Resources recommended:
Time: The agendas should be used during meetings that teams would be having anyways. They should save time in the long run, though there may be some initial training needed on how to use the agile model. Time light resource.
​
People: There is no real restrictions on the number or people needed to use the templates. Personnel light resource.
​
Funding: The only cost for the tool itself is the personnel time to attend the meetings. Funding light/medium/heavy resource.
​
-
Weekly Implementation Team Huddle Meeting Agenda
-
Slides with the agenda with coversheet describing the purpose and how to use the template with the Quality Implementation Framework.  
-
​
-
Weekly Implementation Team Huddle Agenda Template
-
Template for quick weekly check-ins to update the team on progress and make decisions on next steps. 
-
​
-
Implementation Support Bi-Weekly Coaching Agenda
-
Slides with the agenda with coversheet describing the purpose and how to use the template with the Quality Implementation Framework.
-
​
-
Implementation Support Bi-weekly Coaching Agenda Template
-
Template for calls between the implementation team and the implementation support team. 
-
​
Formative Evaluation
This formative evaluation training package guides the implementation support team in completing formative evaluation using mixed methods for internal learning of the implementation process. Formative evaluation gathers and analyzes feedback during the implementation process. The goal is to enable teams to know what changes to make on the project while they are still implementing it.
Who should use Formative Evaluation?
Any team that is working on an implementation project should develop standards used to evaluate their progress during the implementation process. Teams with complex structures or untested interventions would benefit from working through the full Formative Evaluation training to design a complex multi-stage evaluation process. ​
​
How does the tool help with Implementation?
The training provides a base line for the kind of summative evaluation questions teams should be asking. Formative evaluation needs to be accounted for during Phase three as part of the Process evaluation step. ​The use of the formative evaluation tools should be used during the entire implementation process.
​
Resources recommended:
Time: Using the Formative Evaluation training to design and implement a full evaluation process for the team's implementation process can be time intensive depending on the needs of the team. Time heavy resource.
​
People: Most of the implementation planning team should be involved in developing the evaluation process with input from those directly working with the interventions. Personnel medium resource.
​
Funding: The only cost for the tool itself is the personnel time to create and implement the evaluation process. Funding heavy resource.
​
-
-
Full Slide deck with description of training along with slides that cover qualitative, quantitative, and mix-methods data collection along with how to select the appropriate method.
-
​